5 Steps to Make Onboarding a Summer Intern Easy

Summer internships are a fantastic way to bring fresh energy and new ideas into your team. But a smooth onboarding experience can make all the difference in how quickly an intern becomes productive and engaged. Whether you're a seasoned manager or hosting an intern for the first time, these five steps will make the process seamless and effective.

1. Prepare Before Day One

Onboarding doesn’t start when your intern walks through the door — it starts well before. Make sure everything they’ll need is ready:

• Set up their email and access to essential tools.

• Prepare a workspace, whether in-office or remote.

• Share a welcome email with first-day logistics, key contacts, and FAQs.

A little preparation avoids first-day chaos and sets a professional tone.

2. Create a Structured Onboarding Plan

Interns typically have a short time with your company, so structure is key. A clear onboarding plan should include:

• A detailed first-week schedule

• Intro meetings with team members

• An overview of company values, mission, and team structure

• Training on tools and processes

Bonus: Create a checklist so nothing falls through the cracks.

3. Assign a Buddy or Mentor

Pairing your intern with a mentor or buddy helps them feel supported from day one. This person should be:

• Approachable and communicative

• Familiar with the intern’s project or role

• Willing to answer questions and check in regularly

This relationship boosts confidence, accelerates learning, and makes the experience more enjoyable.

4. Set Clear Goals and Expectations

Define what success looks like early on. During the first week, outline:

• Key responsibilities

• Project milestones or deliverables

• Expected work hours and communication norms

• Feedback schedule (e.g., weekly 1:1s)

Clear goals help interns stay focused and give managers a way to measure progress.

5. Encourage Engagement and Feedback

Internships are a two-way street. Encourage interns to:

• Participate in team meetings

• Ask questions and share ideas

• Give feedback on their experience

  
  

Check in often, celebrate small wins, and provide constructive feedback. A strong close-out conversation at the end of the internship helps interns reflect and gives you insights for improving future programs.

A thoughtful onboarding experience builds intern confidence, saves time for your team, and makes your organization stand out. With these five steps, you can set up your summer intern — and your team — for a rewarding, productive few months.